Job Title: Procurement Coordinator

Department: Finance / Procurement

Reports To: Chief Financial Officer 

Location: Clive or Omaha Office 

Job Summary:

We are seeking a detail-oriented and proactive Procurement Coordinator to support our IT Value Added Reseller (VAR) operations. This role is responsible for the end-to-end procurement process for hardware, software, and maintenance support contracts. The ideal candidate will have experience in the IT channel ecosystem and a strong understanding of distributor and Original Equipment Manufacturer (OEM) workflows. This position works cross-functionally with sales, finance, and operations teams to validate costs, ensure compliance with vendor requirements, and maintain accurate purchasing records.

Key Responsibilities:

Procurement Execution

• Create, submit, and track purchase orders with vendors and distributors.
• Conduct procurement procedures for client orders, ensuring accuracy and efficiency throughout the purchasing cycle.
• Track physical deliveries and monitor licensing orders for completion and accuracy.

Inbox and Communication Management

• Monitor the purchasing inbox for incoming emails from vendors, internal teams, and other stakeholders.
• Review each message to determine the appropriate action, such as filing or saving relevant communications in our systems or forwarding inquiries and updates to the appropriate party for resolution.
• Track and manage follow-up communications, ensuring that each item is addressed and resolved.

Sales and Opportunity Support

• Assist in reviewing sales opportunities to validate costs and ensure compliance with vendor programs and channel requirements.
• Support quote generation.

System and Data Integrity

• Ensure procurement data is accurately reflected in ERP/CRM system.
• Process client agreements in company systems, reviewing contracts for accuracy and completeness.
• Coordinate with others to verify vendor invoices and resolve discrepancies.

Inventory and Reporting

• Maintain inventory records and report quarterly inventory counts.
• Audit inventory processes and recommend improvements to systems and procedures.

Cross-Functional Collaboration

• Work closely with sales, finance, and operations teams to support client fulfillment and internal workflows.
• Recommend process improvements and adapt to changes introduced by others.

Accounts Receivable/Payable Support and Backup Coverage

• Provide assistance to the Accounts Receivable (AR) and Accounts Payable (AP) teams during peak periods or when additional support is needed.
• Serve as a backup for AR/AP functions when designated team members are on PTO.

Qualifications:

• Bachelor’s degree preferred.
• 3–5 years of contract and/or order management experience.
• Experience with vendor procurement processes in the IT VAR or technology distribution space.

Required Skills and Abilities:

• Advanced financial analytical skills, including inventory management and cost control.
• Ability to maintain confidentiality of client and company matters at all times.
• High ethical standards and professional demeanor.
• Proficient in Microsoft Office, especially Excel (functional expert level).
• Strong organizational and time management skills with attention to detail.
• Effective verbal and written communication with clients, vendors, and internal teams.
• Ability to prioritize tasks and meet deadlines with limited supervision.
• Strong analytical, research, and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced, high-volume environment.
• Client-focused mindset with a commitment to service excellence.
• Comfortable sitting for extended periods and using computer systems extensively.

Benefits: We offer a comprehensive and competitive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Life and disability coverage
• Additional voluntary benefits
• Responsible Time Off (RTO) policy for flexibility and work-life balance
• Quarterly performance bonus eligibility (Variable Pay)
• Professional development opportunities

A full summary of benefits will be provided during the interview and onboarding process.